Create Job Position

This article outlines the process for creating a job position. This process assumes the position does not already exist and is for Full-Time, Reduced Full-Time, or Half-Time positions. It is not for Part-Time, Adjunct, or Student Employees.

Creating a position does NOT create a Job Requisition - it creates a vacancy to which you can later create a job requisition and hire someone into.

For creating a job requsition, see this linked article.

Create Position

To create a position, log in to Workday and complete the following steps:

1. From the Workday home page, go to the Create Position task by searching for "Create Position."
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2. Enter the Supervisory Organization, then click OK.
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On the Create Position Page:

1. Enter the Job Posting Title.
2. Enter the Number of Positions.
3. Enter the Availability Date.
   • This is the date that the position will be available to open a job requisition. We recommend today's date. 
4. Enter the Earliest Hire Date.
   • This is the earliest date that the position can be filled. We recommend today's date. 
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5. Job Family and Job Profile are optional—if you do not select anything, Human Resources will enter this for you.
6. Enter the full Job Description. Include whether this is an hourly or salary position, if necessary. 
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7. Enter the Location of the campus (Abilene or Dallas).
8. Enter the Time Type (Full-Time or Half-Time). If Reduced Full-Time, enter the Time Type Subtype.
9. Enter the Worker Type as Employee.
10. Do not change Default Weekly Hours, it stays at 40.
11. Enter the Scheduled Weekly Hours if not full-time.
12. Click Submit.
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Approvals:

1. Once a position is submitted, there are several approvals before the position is created: Human Resources, Manager, Finance, Vice President/Dean.
2. After Human Resources approves, The Supervisory Organization Manager will get a task to "Assign Organizations." Enter the Cost Center.
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3. The Manager will receive another task to enter the Default Compensation.
4. Click Make Changes.
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5. Scroll down to either Salary or Hourly, click Edit.
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6. Enter the pay Amount, whether hourly or annual.
7. Click Approve.
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8. Once Finance and your Vice President/Dean approve, you will get a notification that the position has been created. 
9. You may create a job requisition using the task "Create Job Requisition" when ready to post the job advertisement and hire.