Create a Supplier Request (Request New Supplier/Vendor)

Employees can create requests for suppliers that are not in Workday. After entering the required information, the request will route to Accounts Payable and Procurement for approval and completion.

Note: To review the status of a Supplier Request, requestors can navigate to the Workday search bar and search for My Supplier Requests to review the status of the request.

1. From the Workday homepage navigate to the Create Supplier Request task in the search bar.
2. Add the following supplier information in the box that populates:
   • Supplier Name (Required)
     • Important Note: Please note that a supplier record should not be requested for university employees, pre-hires, or employee candidates in Workday. Employees are reimbursed for out of pocket business expenses through the Create Expense Report task in their Workday profile. Reimbursements can be requested for students and employee candidates for incurred out of pocket business expenses through the Create Expense Report for Non-Worker task in Workday. Please contact Accounts Payable by email at accountspayable@acu.edu if you have any questions.
   • Scroll down to add the Suppliers information under the Contact Information tab.
   • In the More tab, navigate to Attachments to attach the suppliers quote, order, or invoice.
     • Please note: Accounts Payable will contact the vendor for their W-9 form if the form is not uploaded.
     • 
3. Select OK.
   • The request will route to the Accounts Payable and Procurement staff for review of supplier setup. Once the supplier setup is complete, the supplier option will be available in Create Supplier Invoice Request and Create Requisition tasks. If the Supplier is a duplicate, Accounts Payable will send the request back to the requestor for review or deny the request with comments added for more information. Please contact accountspayable@acu.edu with any questions regarding Workday Supplier or payee setup.