Purchase Order Receiving Process

Once products have been received and or services have been completed by a supplier, use the following steps to record receiving of items for a supplier invoice. If you are not able to access Create Receipt in Workday, please email the Purchasing team at purchasing@acu.edu for assistance.

Instructions

From the Home Page:

1. In the Workday search bar, search for Create Receipt and select the task.
2. In the Document Number field, view Most Recent Documents and choose the Supplier PO from the drop down list. The other option is to search by POs in the last 24 months by Supplier to select the purchase order per the supplier.
   
   • The receiver can check the fully receive checkbox at this step if all items have been received from the supplier or if services have been completed.
3. Select OK
4. Navigate to each line from the Goods or Services lines on the left side of the screen.
5. Per line type in the quantity received. If your department is ready to fully receive on each line item, select the Fully Receive checkbox on each line.
   • Please only receive on the number of delivered goods or after services are provided.
6. (Optional) add additional information to the Memo field per line item.
7. Scroll to the top of the screen to attach a copy of the invoice in the Attachments tab. Select Edit.
8. Upload the relevant invoice.
9. Click Save.
10. Click Submit.

Notes: If an invoice is not available from the vendor, please contact accountspayable@acu.edu to review the payment process. Contact purchasing@acu.edu if you have additional questions about the receiving or purchase order process.