Create Job Requisition

This article will outline the process for creating a job requisition (i.e., a job posting) for Students, Faculty, or Staff. This process assumes that a job position already exists if one is needed. For new, full-time positions, you will need to create a position first using the Create Job Position task.

1. From the Workday home page, go to the Create Job Requisition task by searching for "Create Job Requisition."
2. In the Create Job Requisition task, the Supervisory Organization should automatically populate with your own name. Please update this to the correct manager of the position if it is not you.
3. For full-time faculty and staff positions, the standard Supervisory Organization should be used, not "_JM."

4. ​​​​​​​For adjunct faculty, student employees, and part-time employees, you need to use the Job Management version of the Supervisory Organization indicated with "_JM."

5. Select the position this requisition will be for, or the person you are replacing.
   • Note: Adjunct faculty, student employees, and part-time employees don't require positions.
6. Worker Type is Employee.
7. Click OK to go to the new requisition.

Recruiting Information Section

1. Click anywhere in the Recruiting Details panel to edit.
2. For Adjunct Faculty, Student Employees, and Part-time Employees; there will be a Number of Openings field where you should indicate how many people you want to hire.
   • Note: Once you have reached the # of hires in a requisition, the requisition closes and all remaining candidates are rejected. It is better to overestimate the # of hires than underestimate.

3. Set the Reason. New positions and student employees will be "Budgeted Allocation."
4. Set the Recruiting Start Date and Target Hire Date to today's date.
   • Note: Do not use a future date.
5. Do not choose an end date unless this is a true temporary position. Adjuncts or Students are not temporary.
6. Click Next to go to the Job Section.

Job Section

1. The items in the Job section will populate automatically from the position if full-time. You can manually edit them if needed.
   • For student employees, use:
     • Job Posting Title: as desired.
     • Job Profile: Student Employees - Institutional Students.
     • Job Description: You must include a job description containing a summary, job duties, and qualifications.
     • Worker Subtype: Student.
     • Time Type: Part Time.
     • Primary Location: Abilene or Dallas Campus.
     • Primary Job Posting Location: Abilene or Dallas, Texas.
     • Scheduled Weekly Hours: no more than 25.
   • For adjuncts, use:
     • Job Posting Title: "Adjunct - Department Name/Subject"
     • Job Profile: Adjunct.
     • Job Description: You must include a job description containing a summary, job duties, and qualifications.
     • Worker Subtype: Regular.
       • Note: Adjuncts are not temp employees.
     • Time Type: Part Time.
     • Primary Location: Abilene or Dallas Campus.
     • Primary Job Posting Location: Abilene or Dallas, Texas.
     • Scheduled Weekly Hours: 6.
2. If the Job Description is not filled out, you can add the appropriate Job Description.
   • Note: Human Resources does not recommend using AI to write job descriptions, unless carefully reviewed for inaccuracies and assured it is true to the job.

3. Click Next to go to Skills.

Skills Section

1. Enter any skills if desired.
   • Note: Skills should already be listed on the job description.
2. Click Next to go to Organization.

Organizations Section

1. Items in the Organization section will also populate automatically from the position if one was selected. You can manually edit them if needed.
   • For student employees, use:
     • Company: Abilene Christian University.
     • Cost Center: as appropriate for the department. (This was previously called Organization.)
     • Fund: as appropriate. (This is the same Fund as it was previously.)
2. Click Next to go to Compensation.

Compensation Section

1. If a position was selected, salary or hourly rate will populate from the position. For student employees, set it as appropriate.
   • Note: Enter the highest budgeted amount for this position in the amount section under salary or hourly for requisition approval purposes. This does not mean the hire will make that amount; you will customize the pay rate for each hire upon offer.
2. Ignore the Total Base Pay Range under guidelines. The range is a Workday/Profile suggestion and not true to your budget.
   • Note: When you submit, you will get an alert that you are out of pay range; submit anyways.

3. Click Next to go to Assign Roles.

Assign Roles Section

Primary Recruiter

1. Click Add.
2. Click Role and set to Primary Recruiter.
3. Set the Assigned To as follows:
   • For Faculty and Staff requisitions, set Assigned To as Ashton Astwood.
   • For Student requisitions, set Assigned To as Kylie Gray.

Search Team Lead

4. Click Add.
5. Click Role and set to Search Team Lead.
6. Set Assigned To as the hiring manager(s).
   • Note: To add multiple employees, click the Assigned To box again to enter another name.

Optional - Search Team Members

1. To give others access to the candidates and applications, add as many employees as you need to the role "Search team member."
2. Click Next to go to Summary.

Summary Section

1. Review everything to make sure it is correct and click Submit.
   • Note: If you receive an alert for "Pay Out of Range," submit anyways.

Job Posting

1. Once submitted, the requisition will go through approvals on campus—Human Resources, Finance, Vice President, Provost, etc.—after all approvals, Human Resources will post the job within 24 hours.
2. If any edits are need after submitting, only Human Resources can make changes.
3. It is recommended to notify Human Resources once you do not need any more applications/candidates, so the job can be removed from the website. It can be re-posted at any time as needed.